Texitech can help streamline your business
With M-File your staff can securely access the correct information instantly from anywhere
Texitech can help streamline your business
With M-File your staff can securely access the correct information instantly from anywhere
Most companies have the same problems
Documents are stored in folders and staff can’t find anything – when they do find a document they don’t know if it’s the correct version – important emails are locked in staff in-boxes – Microsoft SharePoint and Teams are creating content chaos.
There must be a smarter way…
M-Files is the only intelligent information management platform that organises content based on what it is, not where it’s stored.
M-Files can connect to your network folders, Microsoft SharePoint, other repositories and existing software systems to make them more intelligent. M-Files uses built-in artificial intelligence to help categorise and protect your important information.
Why M-File?
M-Files vs. “The Other Guys”
Companies often say, “We already have a folder structure” or ask, “Why not just do it in SharePoint?”
The answer is simple: M-Files is superior in practically every way!
Analysts and Customers Have Spoken
294% ROI According to
independent research by
Forrester Research
95% of Gartner Peer
Insights respondents who
would recommend M-Files
70% Increase in efficiency
based on automating
business workflows
50% Improvement in
searching for documents
& information with M-Files
What we do
As the first New Zealand company to achieve M-Files Premier Reseller status, at DocSmart we really know our stuff.
Awarded the M-Files APAC Partner of the Year for 2018, 2020 and 2021.
At DocSmart we use our years of experience to show organisations how they can enhance their businesses through the use of world-class software.
Document Management System
Be more productive, more profitable and save time – at work or at home..
Efficient document management is more important than ever
60% of employees use personal file-sharing apps and/or personal devices to access and share company information
81% of respondents report the need to access corporate documents while away from the office
62% report that it is at least somewhat challenging to find the information they are looking for when working remotely.
Many businesses are facing a new reality that requires a flexible working environment.
However, it can be difficult to quickly deploy a solution that balances the requirements of company security and ease of use.
M-Files provides a unique ecosystem that combines structured information linked from different software systems, with documents that reside in different repositories – like network folders, SharePoint and Teams – all of this information can be accessed by your staff, even from home.
Download this useful ebook to learn how businesses can enable a productive and efficient remote workforce while ensuring information governance and security are enforced.
Efficient document management is more important than ever
Easy, easy, easy – our years of experience have shown that if your document management system is not easy to use, then your staff won’t like it.
M-Files is designed to be easy to use, they are a Microsoft Gold Partner so you can think of it as “document management for Windows”.
Version control, workflow, mobile apps, automatic permissions and incredibly fast search are just some of the features that can help enhance productivity in your office or at home.
M-Files overview
Workflows streamline business processes from anywhere
When staff are working in the same office it’s easy to hand someone a piece of paper or ask them to do something. This type of manual process is considerably more difficult when staff are working from different locations – like home offices.
M-Files removes the paper from this outdated way of working by automating and streamlining your business processes. Whether a simple task assignment or complicated accounts payable automation, workflow can be actioned in the office or from home.
Remote workflow can be accessed via your desktop, web browser or M-Files amazing mobile apps for iOS and Android, your staff can approve assignments from anywhere – and we even provide a full audit trail so you can monitor progress.
M-Files for Microsoft Teams
The recent rise in remote work has resulted in a massive increase in Microsoft Teams usage. While Teams is a fantastic collaboration tool, it also raises many questions related to information governance and potential data leaks.
M-Files enables users of Microsoft Teams to access relevant information, no matter where it is stored, while ensuring that sensitive information is protected.
M-Files for Office 365
Combine Office 365 with M-Files Intelligent Information Management for easier document management.
Microsoft Office 365 aims to empower employees and optimise their operations. M-Files enables them do even more by combining the excellent Office 365 products with the AI-driven automated processes and improved compliance features of M-Files.
Flexible deployment
Are you ready for the cloud? If not, we’ve got you covered.
With M-Files you can access your information remotely even for on-premise installations. Through M-Files you can access documents that reside in different repositories – like network folders, SharePoint and Teams – without requiring an expensive and time-consuming migration project.
M-Files can be deployed in Microsoft Azure, your own private cloud, on-premise, or as a hybrid solution. This will future proof your organisation and give you the ability to choose the option that best suits your needs. Furthermore, M-Files offers one common user interface so you can work anytime, anywhere, with any device.
Secure access to documents and information
The recent rise of staff working from home has resulted in a massive increase in personal file sharing applications being used to share company documents – this raises many questions related to information governance and potential data leaks.
With M-Files, staff can access relevant information, no matter where it’s stored while ensuring that your information is protected.
Market-leading access control features such as secure file share, audit trails, federated authentication, file encryption and more ensure that your information governance and security are enforced no matter where your staff are accessing data from.
Why M-Files?
When you find a document in M-Files you know it’s the right one thanks to our automated version control.
Automate common business processes like supplier invoice approval with M-Files powerful workflow engine.
Manage, edit, share, review and approve content from your desktop, laptop, tablet, or smartphone.
Short implementation time – you can be up and running within a matter of weeks not months.
Automatic permissions – based on their role, your staff will only access the documents they are allowed to see.
Secure and reliable – Your content is always backed- up and safe, with minimal IT admin effort required.
Maximise the power of your M-Files system
M-Files is more than just document management, talk to us about other processes that you can streamline by using M-Files.
Other areas and processes that can be managed by M-Files include:
Enterprise Content Management
This is the future of ECM..
M-Files is a game changer
M-Files is changing the way the world manages information through the use of artificial intelligence (AI) to assist users by automatically analysing, classifying, and suggesting keywords for documents.
The use of AI enables automated classification and metadata suggestions by examining documents and other unstructured content using text analytics, natural language processing (NLP), natural language understanding (NLU) and image analysis – something that other Enterprise Content Management solutions are unable to offer.
The power of M-Files
Gartner has named M-Files as a “Visionary” again.
Download the 2021 Gartner Magic Quadrant for Content Services Platforms (CSP) and compare the leading content services platform vendors.
Nucleus Research names M-Files as a leader for the eighth consecutive year.
Download the Content Services and Collaboration Value Matrix and read the assessment of 15 top vendors.
The power of artificial intelligence (AI)
M-Files automatically recognises what a document is, for example, a drawing, contract, proposal etc, – all based on the content of the document.
IML achieves this by leveraging artificial intelligence, including text analytics, natural language processing (NLP), natural language understanding (NLU), and machine learning.
Generative AI technology (GenAI)
Through the use of M-Files’ generative AI technology, M-Files Aino, the platform helps organise information, understand the context of documents, and interact with their organisation’s knowledge using natural language.
M-Files Aino further increases productivity by allowing knowledge workers to ask questions from their data, summarise documents or translate content into other languages. With M-Files Aino, knowledge workers get the benefits of advanced GenAI capabilities while keeping their data safe.
Manage information across different systems and repositories
M-Files can connect to other business systems like ERP or CRM and provide access to core business information.
This information can be linked to documents that reside in other repositories including shared network folders, SharePoint, G Suite, Salesforce and more – providing a unique 360 degree view of all connected information in context.
No need to migrate
The migration of documents is historically one of the main stumbling blocks to implementing a new Enterprise Content Management system.
In fact, migration can be expensive, time consuming and error prone. Our experience shows that a very small proportion of documents are even accessed post migration.
With M-Files Intellegent Metadata Layer (IML) migration is a thing of the past.
What if you could gain instant access to all legacy data on day one without having to migrate anything?
One access point to all your information – from anywhere, on any device
Accessing information remotely is becoming more important in our day to day working lives. There is now an expectation that business information should be available to staff when and where they need it.
M-Files mobile apps for iOS and Android provide access to content from anywhere, this allows staff to be more productive and ensures everyone has secure access to business information when required.
M-Files integrates with your business applications
Portal Solutions
Call it a hub, call it a portal – it’s all about the digital client experience.
Boost the digital client experience
You can now connect M-Files and Hubshare for an optimised collaboration platform.
Use the power of M-Files to drive document collaboration and information flow – not just internally, but now with external stakeholders as well.
No sync and share, no duplicates – everything shared real-time in a digital workspace, with a single version of a document for you, your clients, suppliers, sub-contractors and more.
Your imagination is the limit!
Share Files Securely
No longer rely on email or file sync systems to share important documents. Build secure hubs to allow stakeholders to access information.
Automate Workflow
Extend your M-Files workflows to external stakeholders and streamline tasks and approval processes.
Collaborative Workspace
Create a two-way digital workspace for you, and your clients and collaborate on valuable, up-to-date content.
Easily Create Hubs
Easily build hubs to share documents and content. Provide secure, any time access, from any device.
Always the Right Version
All documents are centralised and safely stored in M-Files – so no more version control problems.
Always on Brand
Present a modern and professional, branded environment to your external stakeholders.
Endless possibilities
Whatever your requirement, you can now create personalised hubs for your customers, partners, suppliers and more.
Contact us to see a demo of M-Files and Hubshare.
Texitech Trusted Customers for M-file
