Paperless Solutions
Step into the future with Texitech’s Paperless Solutions, designed to simplify how you manage information. From document digitization to secure archiving, our solutions are built to enhance efficiency, reduce costs, and minimize reliance on paper. Discover smarter workflows that save time and resources while contributing to a more sustainable world.
Back-File Scanning
Back-file scanning is the process of converting bulk documents into digital formats. This is often the program of choice when an organization has accumulated high volumes of records, and needs easy search and access to these documents on a regular basis. Converting all or a selected volume of records also allows access from various locations which can be beneficial for franchises, regional offices, national and international companies with multiple locations.
Back-file scanning results in the following benefits:
• Fast, secure, anytime, anywhere, one system, one location and web access.
• Reduced time in locating and retrieving records and no need to re-file.
• Improved productivity through reduced staff requirements.
• Eliminates courier and shipping costs.
• Reduced physical storage costs.
• Retention periods are always evaluated to avoid unnecessary imaging costs and to maintain an efficient and compliant records storage. All documents go through a preparation process before scanning and a quality control check to ensure readability and clarity.
Once the conversion of documents to digital format is complete, physical documents can be stored in our off-site secure storage facility and once the retention period is up we can securely shred your documents or wait for a formal request for destruction.
Day-Forward Scanning
Day-forward scanning is the process of digitizing your newly created documents on a regular basis. The goal of this program usually is to streamline your document flow and to reduce future transportation, storage and labor costs associated with physical record storage management. With day-forward scanning, you select a date from which all new records will be scanned and you no longer keep paper records from that date on. These records will be kept in a new, more efficient electronic document management system (DMS).
Day forward scanning can be performed on-site, by employees, which can then be integrated into your business processes. This allows it to become a part of normal operations, rather than a special project, which is another cost-saving benefit. Implementing is convenient and easy. Texitech can deliver custom-fit integration for day- forward scanning solutions that includes hardware, software, and business process refinement that provides seamless integration with your existing processes at a low cost.
Off-site day-forward scanning is also available. Our team of professionals can pick up your documents, scan them at our facility and provide images to you on cloud, save on your choice of media or upload to your internal image archive system.
Custom Scanning Solutions – Ad Hoc Scanning
When you store your documents with Texitech, we make it extremely easy to access your information quickly when you need it. With custom scanning solutions, you can request to have any currently stored file converted to a digital file on an ad hoc basis. This can be done with long term storage files or a set of active files stored with us separately. Requests for digitizing documents can be done by email or any other communication channel and the digital file can be made available on your choice of media. Alternatively, we can also email, fax or upload the scanned file to a cloud.
Ready to get started? Contact us to schedule a meeting with one of our business experts.
